Collaboration Agreements: How to Avoid the “Joint Work” Rules, and Why It’s Almost Always Better to Have a Written Agreement

You’re in a studio together with two other people and a piano. One of you, by way of singing, presents a chorus – melody and lyrics – to the other two. Another one of you, sitting at a piano, fiddles around on the piano and eventually devises a chord progression for it. Yet another one of you presents a series of extensive lyrics, which end up becoming the verses. Within no time, the three of you have co-written a song. What are each person’s rights?

Any time that you create a copyrightable work with someone else – whether it’s co-writing a song, a play, or a treatment for a television series – a collaboration agreement should almost always be drafted and signed.

WHAT ARE COLLABORATION AGREEMENTS?
Collaboration agreements are agreements among co-authors, or co-creators, regarding several important points relating to the co-authors:

(1) Ownership. Who owns the co-authored work, and in what proportion? In other words, who owns the such that they can, among other things, license the work to others, or prepare derivative works based on the original co-authored work? If the of the co-authored work is registered, this will affect how it is registered.

(2) Right/Permission to Exploit. Who can exploit (e.g., sell or distribute) the co-authored work? For example, if the co-authored work is a song, can/will all the songwriters list and sell the song on Spotify, or can/will only one of them? Or, will a third party be allowed do this on behalf of songwriters?

(3) Royalties. What percentage of royalties is each co-author entitled to when the work is sold or licensed? This is very often, but not always, congruent to proportion. (In songwriting, for example, traditionally, a document is drafted that addresses this for the songwriters, known as a “split sheet.”) Additionally, if there were expenses in creating the work which one of the co-authors paid, a recoupment of the expenses to that co-author can be addressed. (For example, if one of the songwriters in the above example paid $100 for the studio time for all three songwriters, then perhaps that songwriter would be paid back his or her $100 first, from any exploitation or money made, before any royalties are split.) Further, how often will royalties be paid (e.g., quarterly, bi-annually)? In what form will payment be sent? Will the payment include a written statement? All of this can be addressed and specifically clarified in a collaboration agreement.

(4) Credit. How will each co-author be credited (or perhaps not credited) on distributions of the work? (One example of when this is particularly important is when a book is co-authored by a ghostwriter.)

(5) Final Approval. If the collaboration agreement is being entered into prior to the creation of the work (this is often the case with larger-budget works, i.e., television shows, films, and budgeted music albums), the agreement can address which of the co-authors has final approval of the work (i.e., which of the raw footage, or “takes,” shall constitute the final version of the work).

WHAT HAPPENS IF I CREATE A WORK (I.E., WRITE A SONG, ETC.) WITH SOMEONE ELSE, AND WE HAVE NO COLLABORATION AGREEMENT?
First of all, this happens all the time. Co-authors often jointly create works without a written agreement. In the depiction presented above, unless they are professional songwriters, it is not typically the first thing on the minds of each of the three songwriters in the studio that they should have a collaboration agreement (and even less commonly that all have the same thoughts regarding the terms of such an agreement, particularly as the work is being created)!

Unless and until you have a collaboration agreement, so long as the co-authors intended their contributions to be merged into a single work in creating the work, the work is considered a “joint work” – and thus, the “joint work” rules apply.

Under the United States Act, a “joint work” is defined as “a work prepared by two or more authors with the intention that their contributions be merged into inseparable or interdependent parts of a unitary whole.”

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